1.Title

The Association shall be called the Silvery Sands Residents’ Association (S.S.R.A.)

2. Aims

The SSRA was formed due to poor road maintenance, after the council threatened to  remove council services or force adoption at a cost of thousands per household.

The principle aim of the Association shall be to maintain the following roads in an  acceptable condition to keep the roads safe, maintain council and public services, avoid  adoption and protect property values.

1. Wheatsheaf Lane, 80 to 110

2. Riverside Close 1 to 33

3. Thames Side, 67 to 97

The Association will also monitor any proposals made by the Environment Agency  aimed at alleviating flood risk from the River Thames. The Association will make  representations to the Environment Agency or any other relevant party on this issue  where the committee considers it is appropriate for the Association to speak collectively  for the neighbourhood.

3. Membership

All properties on the roads named in (2) above share the joint responsibility to maintain  the un-adopted roads and hence are considered members of the S.S.R.A. All members are  expected to pay the annual maintenance fee to the S.S.R.A.

4. Meetings

The committee shall call an Annual General Meeting every year to elect a new  committee, set the maintenance fee for the following year and approve any major works.  In addition any eight households may call an Extraordinary General Meeting at any time  provided twenty-eight days’ notice to all members is given. At General Meetings each paid-up household shall have one vote.

5. The Committee

The committee shall be elected from paid-up members of the S.S.R.A. annually and serve  for one year. The committee shall consist of a Chairman, Treasurer and Secretary and  other members as the Annual General Meeting wish to elect. The committee may co-opt  additional members as required but the number of co-opted members may not exceed one  third of the elected committee. The committee shall meet as circumstances require and  not less than twice each year. Quorum for committee Meetings shall be three with one of  the three either being the Chairman, the Treasurer or the Secretary.

6. Maintenance Fees

The Committee shall collect maintenance fees in accordance with a level set by members  at the Annual General Meeting. Save for exceptional circumstances, e.g. storm damage,  not more than 5% of the annual membership fee collected shall be expended on work not  directly related to road maintenance.

7. Expenditure

No association monies may be expended without Committee approval. All cheques drawn  on the Association account(s) shall be signed by any two of the three designated  signatories i.e. the Chairman, Treasurer and Secretary. The Committee shall be  responsible for providing audited accounts at the end of each financial year and these  shall be presented to the Association members at the Annual General Meeting.

8. Social Events

The committee is empowered to arrange social events in the name of the Association. All  receipts from such social events shall be controlled by the Committee, held in an account  separate from the Association road maintenance account(s) and may be used for any item  of expenditure not directly associated with road repair. A simple balance sheet of profit

and loss on social events shall be prepared by the organiser of social events and presented  to the members at the Annual General Meeting.

9. Amendments

This constitution shall only be amended by a majority vote at the Annual General  Meeting.

Dated

This constitution was last updated and amended on the authority of the Annual General  Meeting held 19th March 2003, and ratified at the Annual General Meeting held 22nd March 2004.

21 January 2021 Thames Side spelling corrected - P Bergquist (webmaster)

23 March 2023 Updated aims and membership criteria David Musters (Chairman)